Coronavirus (COVID-19) organisational risk assessment

This is an organisational risk assessment for dealing with the current coronavirus (COVID-19) situation in the workplace.

It has been developed to ensure we provide a safe and healthy workplace/working conditions for staff, visitors and the wider community during the coronavirus pandemic.

Health and safety commitments
  • We will carry out coronavirus (COVID-19) risk assessments for our Head Office to plan how the building will be used, managed and cleaned
  • We will have hand sanitiser available at key entrances and hand washing facilities within the buildings
  • We will have rules and user guides displayed on the entrances and instructional signage throughout our Head Office, as required
  • We will advise all staff and visitors to wear face coverings whole moving around the building
  • We will ensure that all staff receive information and instructions on how to safely use the Head Office before returning
  • We will ensure that all staff will be able to report issues or concerns regarding the building through established reporting systems
  • We will have a system in place to support staff in the event of a positive coronavirus (COVID-19) test result
  • We will have a process for routine monitoring of coronavirus (COVID-19) arrangements to check all required measures are in place and being implemented
  • We will ensure that the organisational risk assessment will be subject to routine review every six months or sooner if circumstances dictate.

Hierarchy of control measures

Ecctis will achieve this by implementing the hierarchy of control measures as follows:

  • Eliminate: if possible, avoid exposing staff to situations where they may be exposed. For example if staff can work from home, they should work from home
  • Engineering controls: prevent staff from coming into contact by using physical barriers or well-defined workplace spacing
  • Administrative controls: prevent staff from coming into contact by encouraging physical distancing behaviour
    • Stay 2m apart (for example. signage, distance marking, one-way systems, staggered start/finish/break times, reduced number of staff working in Head Office, redesigning processes etc)
    • Improve hygiene (washing facilities/hand sanitiser, regular surface cleaning, tissues and disposal services, etc)
    • If physical distancing can’t be avoided then other mitigating measures will be considered in line with government guidance
    • Display appropriate public health posters and notices around the workplace.